I have fairly unique talents! I am a multi-million dollar salesperson, I am a successful marketer and I am also a regularly published storyteller (PR). I have worked across all sectors of business, a business developer and I am able to understand how getting everyone working together is not just an option, it is essential. In this article, I walk you through some basics on how to generate more sales and leads through combining the focus of 2 key teams in your business.
Sales and Marketing are both working towards the same goal: securing business and helping their company grow. But how they do this differs significantly. Planning for success in 2020 is aligning these two teams within your business - win-win.
Marketing is a much more holistic process that is designed to increase awareness of a brand or product to the target consumer as a whole. Rarely will a marketer deal one-on-one with a customer.
The methods, tactics, and channels used by the marketing department look very little like they did even 15 years ago. It’s primarily digital, including (but not limited to):
Social media marketing (SMM)
Organic traffic and search engine optimization (SEO)
PPC adsInfluencer marketing
Last year, the UK’s online advertising was 57% of its total advertising spend worth £23.6 billion.
The Advertising Pays report by Credos and Enders Analysis found that by 2020, online advertising would account for 62% of the market’s ad spends. Last year, the UK’s online advertising was 57% of its total advertising spend worth £23.6 billion.
Relative to the size of the economy, the UK’s online expenditure currently stands highest in the world at 0.63% of GDP. The report states that the UK’s strong online economy has powered the growth of online advertising.
The report also found that small and medium-sized businesses, in particular, are advertising more going from 30% in 2013 to 42% in 2017. It adds that online ad expenditure and internet retail expenditure has trebled since 2010 in the UK.
Sales is a direct process in which the salesperson talks to the customer and steers them towards making a purchase. This might be in person, over the phone, or using a digital communication medium like email or even social media. The process might be very long, taking place over multiple conversations in which the salesperson learns about the customer and their pain points, and helps them understand how the product on offer can help solve them.
It could also be a very short process consisting of a single conversation in which the salesperson lays out the terms of the deal and processes the sale.
The sales game has changed somewhat in recent years, but it’s still rather similar to our traditional ideas about it:
Face-to-face, or field sales, still account for 71.2% of the sales force
Remote, or inside sales, make up the remaining 28.8%, and 37% of high-growth companies use this as their primary strategy
The selling part may be relatively unchanged – although it is starting to evolve – the buying part of the equation has gone through a transformation in the past decade or so. Regardless of how marketing will often create “leads” that Sales will pursue and try to convert. Unfortunately, that’s often where the relationship between the two departments ends.
25% of businesses describe their sales and marketing as either “misaligned” or “rarely aligned”
Just over one-third of salespeople believe that marketing knows what they need from them, but 59% of marketers think they know what sales require from them
33% of sales and marketing departments don’t meet on a regular basis
Only 26% of respondents in a recent Hubspot survey have a formal service level agreement (SLA) between sales and marketing
And that’s a big shame.
Another survey found that the three biggest obstacles to sales and marketing alignment were:
Broken and/or flawed processes (42%)
Working towards different metrics (40%)
Fix those, and you’ve spent the bulk of your dollar. The modern sales and marketing funnel demands better collaboration and communication between the two.
What Happens When They Work Together
Marketing and Sales are both really important in their own right. No one – myself included – is going to argue with that. That said, they are far, far more powerful when united.
“There is no question that, when Sales and Marketing work well together, companies see substantial improvement on important performance metrics: Sales cycles are shorter, market-entry costs go down, and the cost of sales is lower.”
The nature of sales means that salespeople are able to gain first-hand knowledge of customers and their sales objections – much of which would be difficult, if not impossible, to gain any other way.
Marketing is likely to have hard data that shows what sort of information, content, or language customers and potential customers respond to.
Unfortunately, too many companies let Marketing and Sales operate as entirely separate entities. This is a huge oversight and missed opportunity because together, they are so much more than the sum of their parts. They complement each other in a way nothing else can.
In fact, companies that report “strong alignment” between Sales and Marketing have been shown to generate and close more leads, shorten sales cycles, retain more customers, and make better forecasts, to say nothing of the $1 trillion misalignments is costing businesses annually.
”Companies with dynamic, adaptable sales and marketing processes report an average 10% more of their salespeople meet their quotas compared to other companies.”
How to Get Them Working Together
It’s all well and good to state the benefits of getting your sales and marketing teams to collaborate, but you also need to know how to get them to work together effectively.
First things first: you need to inform them of your plans. A face-to-face meeting with every member of both the sales and marketing teams is the best, most effective way to get everyone up to speed and onboard, to say nothing of the invaluable ideas, concerns, and suggestions each can provide you.
Get Them All Meeting Up
This is key. Your staff needs to understand what you’re doing and why you’re doing it. That said, it’s important to keep the meetings casual.
You don’t want to scare your staff with these changes and you don’t want them to think it’s going to result in more work. Instead, focus on how collaboration will make everyone more effective at their jobs. You want all attendees to leave the meeting feeling positive about what’s happening and excited about the opportunities these changes will offer both the company and their own careers.
Explain what you’re trying to achieve, why, and the processes you’re going to implement to aid this collaboration. Answer questions. Set them at ease. It’s probably going to be be a big change, but one where the benefits far outweigh any downside.
In addition to this, there are three topics I strongly suggest covering in this initial meeting:
Friction points in the sales funnel
The ideal lead
Let’s talk about each of these in more detail.
Identify Friction Points in the Sales Funnel
Your sales funnel is the process your customers pass through before, and often after, they make a purchase.
But every company, and the process its customers go through, is different. Consequently, so is each sales funnel.
Chances are, both your sales and marketing teams will be aware of the funnel your customers follow (even if they don’t necessarily call it a “funnel”) – but do they accurately understand what it is?
Make this a discussion point for your initial collaboration meeting.
What to do
Ask both teams to describe the sales funnel. If anyone’s unfamiliar with the term, ask them to describe the sales process.
See how the two teams’ descriptions match up. If there are discrepancies, discuss why.
Then, make a point of establishing a correct and final description. Ensure that each team understands their role in the funnel and which stages they are responsible for within it.
Next, ask both teams to discuss what friction points they’ve encountered in the funnel. Which parts of it (if any) aren’t working as effectively as they could be?
You’ll probably find that both Sales and Marketing have very different experiences to contribute here. This is why it’s so important to work together.
Likely friction points might include:
A lack of IQLs (information qualified leads) or MQLs (marketing qualified leads). These are the leads at the very top of the funnel. IQLs typically provide contact details – email address and name – in exchange for some type of useful content. MQLs are similar, but specifically responded positively to some sort of marketing endeavor like a webinar, slide deck, guest post, or video.
A lack of SQLs (sales qualified leads). These are the leads at the bottom of the funnel, ready and reaching out to get specific details in order to buy.
You could make a positive difference to customer retention through effective customer follow-ups, loyalty schemes, reward programs, and a good customer feedback program, or by improving your customer onboarding experience.
You can only tackle these friction points once you know what they are, and you can tackle them most effectively when all parties responsible for creating and converting leads are involved.
Now that you know where your biggest points of friction are in getting leads, converting them, and keeping your customers, you need to decide on the best ways to reduce that friction (or get rid of it altogether).
A lack of IQLs or MQLs may be mitigated by switching up how you approach SEO and PPC (or implementing organic and paid search strategies if you’re not already). If you don’t have enough high volume traffic entering the funnel, you need to find better ways to cast a wider net.
You might increase SQLs by ensuring Sales and Marketing are collaborating effectively to create content that’s answering common bottom-of-the-funnel queries and pushing IQLs and MQLs to the next stage of the funnel. Up to 80% of the content created by marketing departments goes unused.
Why? It’s not aligned with any particular target at any specific stage of the funnel, so the sales department has no need for it.
If Marketing is wasting the sales team’s time with too many poorly-qualified SQLs, ensuring Marketing understands what makes a great lead could tip the scales in the right direction. A thorough, detailed, and written definition of each type of lead shared and used by all can quickly fix the problem.
For most businesses, there are two key milestones that need to be reached before a customer can reach their full value potential:
1. The moment they sign up for your product, and…
2. The moment they achieve their first ‘success’ with your product
A disproportionate amount of your customer churn will take place between (1) and (2). That’s where customers abandon your product because they get lost, don’t understand something, don’t get value from the product, or simply lose interest.
To minimize that initial churn, smart businesses focus on onboarding: the process by which you help a customer go from (1) to (2).
I would also encourage you to look at how marketing automation can help you reduce friction points not only more effectively, but more efficiently. Consider:
91% of the most successful marketers believe that automation is “very important” to their campaign success
Automation can generate a 14.5% increase in sales productivity and a 12.2% reduction in marketing overhead
80% of marketing automation users saw an increase in their number of leads, and 77% experienced higher conversions
Thousands of marketers today rely on email marketing to generate results. They send blast email after blast email to their entire list of prospects and customers, hoping the message resonates with some of them and gets them to purchase. But does it work? Hard to tell.
Perhaps it works for you sometimes, but the reality of the situation is this:
You’re wasting your valuable time and money marketing to someone who may not be interested in what you’re sharing. You could be burning your list (i.e. annoying your contacts and causing them to jump ship leaving you with no opportunity to market to them in the future).
If you’re doing something similar to what’s described above, you’re already utilizing marketing automation, but you’re not utilizing it as effectively as you could be.
To improve the effectiveness of your marketing automation, you need to implement workflows that send targeted messages in accordance with how the recipient has previously interacted with you.
Let’s say your marketing and sales teams work together to create content designed to target a specific pain point that’s common to your bottom-of-the-funnel leads.
You distribute an email campaign targeted at all your current IQLs (Information Qualified Leads).
A few days later, you send a reminder to those who haven’t opened the email or downloaded the ebook.
Those who have opened the email but not downloaded the ebook get a different email. They’re asked if they had any problems accessing the book or if it wasn’t applicable to them. They’re then asked if they would like information on anything else, instead.
A different email is sent to those who have downloaded the ebook. They are thanked for downloading the book and offered additional content that may help move them further along the sales funnel.
A customer who accesses the additional piece of content is likely now an SQL. That final action may trigger a notification to sales that the lead is ready to be contacted by a member of their team.
This is marketing automation done right, but it becomes all the more effective when Sales and Marketing are working together to create lead-generating content and email workflows.
Define the Ideal Lead
This is a problem. A big one.
61% of B2B marketers are forwarding all of their leads to sales, but only a dismal 27% of them are qualified leads. Another study found that sales ignore up to 50% of the leads that arrive via marketing.
Poorly-qualified leads are a massive pain point for salespeople, and why wouldn’t they be? Like all of us, they only have so many hours in their day and a finite amount of time to talk to people.
Salespeople don’t want to be spending time “nurturing” leads that aren’t ready to buy (or would never buy, period) and you shouldn’t want or expect them to.
“Many companies don’t do enough upfront work to qualify their new sales leads. They simply pass every single sales lead through to the sales team, even if the prospect is nowhere near ready to buy or is even a good fit for what the company sells.”
Better quality leads mean more conversions for your sales team (and for you). So how do you improve the quality of your leads?
By getting Sales and Marketing to work together to define the ideal lead.
Generally, your salespeople will be guiding the way in this conversation. They are the ones on the front line with your leads and are responsible for converting them, after all. Their experience is priceless.
That said, your marketing team should have access to data collected earlier in the sales cycle that can prove invaluable in defining the ideal lead, too. Ask them to identify shared traits in those that convert (as well as those that don’t).
This is something that should be discussed in your initial meeting and in subsequent meetings. Data and knowledge will be gained over time that can help refine and tweak the description of the ideal lead, so it’s important to revisit the topic.
What to do
Ahead of your initial team meeting, ask your sales and marketing teams to do some prep work.
Sales should think carefully about the best leads they’ve been sent and what it was that made them that way. Marketing should collect customer data and identify shared traits or patterns in behaviour.
Then, get them together to share the data. Come up with a detailed, concrete, explicit definition for each lead recognized in your funnel: IQL, MQL, and SQL.
Develop Customer Personas
Oh here I go again, going on about these ideal client avatar's but seriously you need to spend time working on these. You are not trying to sell to everyone just a few 'types' of people, these people are your customers!
The process of defining the ideal lead benefits all, but it’s first and foremost for the benefit of your salespeople. Developing customer personas is a similar process, but this one primarily benefits your marketing team.
The idea is to create at least one (but ideally more) highly-descriptive personas that embody the customer (or customers) your company is trying to target. They should illustrate typical customers at each stage of the sales funnel. Done right, they should prove to be invaluable when devising marketing campaigns.
“Buyer personas (sometimes referred to as marketing personas) are fictional, generalized representations of your ideal customers. Personas help us all – in marketing, sales, product, and services – internalize the ideal customer we’re trying to attract, and relate to our customers as real humans. Having a deep understanding of your buyer persona(s) is critical to driving content creation, product development, sales follow up, and really anything that relates to customer acquisition and retention.”
You can do this through our market research packages or via pop-up surveys, post-purchase surveys, and online survey tools that include:
Getting real, voice-of-the-customer answers are worth the investment. It’s a goldmine.
It also pays to arrange in-depth interviews with a handful of your best customers – it’s a great opportunity to really dig deep.
You can (and should) also leverage your salespeople in this process. The hands-on experience they get with your customers means they should have knowledge and information you’re never going to get from a survey. Chances are, you’d struggle to replicate it even in a face-to-face interview.
What to do first
Ahead of your initial meeting, ask your salespeople to create profiles of the three most typical customers they talk to. They don’t have to be overly detailed at this point (although the more detail they can add, the better) but there should be enough information to start painting a picture of the customers you, and your salespeople, deal with most often.
Ask your marketing team to bring along any information they already have about your customers, whether this has been gained through surveys, interviews, or purchased demographic data (chances are, if you’ve not tried to create customer personas before, you’ll only have purchased demographic data to go on).
You might even opt to outsource to a service that specialises in this sort of thing to collect and/or analyze the data for you.
In the meeting itself, start to bring this information together. Identify common traits in the typical customers your salespeople have described, and where possible or necessary, merge them together.
Use data provided by your marketing team to flesh out the personas and decide which ones you’re going to work with from this point on.
Remember that you’re not looking to finalize your personas in this initial meeting. Once your team understands the purpose of personas, they should be able to go away and build on them. Your goal initially is to get in place – at a minimum – an outline for each of your customer personas.
So, that’s three key discussion points I encourage you to cover in this initial meeting. In summary, by the end of it, you should aim to:
Ensure that all involved understand what’s happening, why, and the processes involved in facilitating this collaboration.
Get everyone at least a little excited about what’s happening and how it can benefit them.
Identify your sales funnel
Identify friction points in that funnel
Define the ideal lead
Draw up some basic customer personas (at a minimum – it’s fine if they’re more than basic, too!)
It’s probably a wise idea to draft a Sales and Marketing Service Level Agreement (SLA) that clearly states the roles and responsibilities of each department, all relevant definitions, and buyer personas. Make it easily accessible to everyone in both departments so someone can sneak a peek if they need a quick reminder.
This will take some time and effort but will pay for itself 100 times over once it’s in place.
The Ongoing Process
That initial meeting is critical, but the real magic happens after. Let’s look at how you can ensure this collaboration continues.
Create buyer-focused sales content
For most businesses, creating content to encourage sales typically takes the backseat. You rely, instead, on sales brochures or some type of manual to aid prospects in their buying decision. More often than not, they don’t align with what the prospect really needs in order to purchase your product.
Take a look at your prospect’s buyer’s journey, then consider where the following types of content can assist your sales strategy:
Messenger and SMS templates
With buyer-focused sales content, you’re arming your team with the assets they need to close the deal. You’re helping them form better relationships with buyers across your accounts. And most importantly, the more empowered your sales team is, the more motivated they are to do good work in the future.
Collaborate in Meetings
Both Sales and Marketing should be able to bring knowledge and ideas to the table that can benefit the other party. This is why collaborating in meetings ought to be your first step in getting them to work together successfully. Specifically, this means:
Setting monthly department head meetings
If you don’t do this already, ensure your heads of departments are meeting upon at least a monthly basis (weekly is even better). This is an opportunity for them to discuss their plans for the coming month, the results of their actions the previous month, and to establish how their teams can collaborate for even better results in the future.
If your marketing team usually brainstorms amongst themselves, it’s time to invite Sales along to the party, too.
Your sales team is on the front line with customers. They may well have ideas that those who are a little more behind-the-scenes would never think of. Their input in brainstorming sessions could be invaluable.
Of course, bear in mind that an effective brainstorming session should include no more than 10 participants. If combined, your sales and marketing teams exceed this number, arrange for members of your sales team to take part in brainstorming sessions in rotation.
The first step to a productive brainstorming session is to come prepared with a powerful question.
“If I were given an hour in which to do a problem upon which my life depended, I would spend 40 minutes studying it, 15 minutes reviewing it and 5 minutes solving it.” ~Albert Einstein
When conducting a group session, try implementing one of these battle-tested techniques:
Nominal Group – individuals anonymously write down their ideas, which are then collected and voted on/discussed as a group
Team Idea Mapping – similar to the nominal group technique, only collected ideas are first grouped into themes.
Group Passing – one person makes a suggestion which is then passed to the next person who adds their own thoughts to it before passing to the next person, and so on.
Directed – similar to group passing, but each subsequent person tries to improve upon the past idea.
Brainstorming sessions can be tremendously valuable, but it does take time, effort, and prep to do them correctly. Otherwise, they can quickly become a colossal waste of everyone’s time.
Get Sales Involved in Content Creation
Idea generation should be only the start of how you bring your sales team into your content creation. There are many ways they can help during the content creation process, too. This might include:
Shortlisting ideas that resulted from brainstorming sessions.
Working together to tailor content to the needs of prospects and customers at each stage of the funnel.
“Testing” ideas on prospects. A simple “Is this something you would be interested in/would it benefit you?” can go a long way.
Reviewing research and briefs and adding their two cents where possible.
They don’t have to be there every step of the way, but some input from Sales at key stages of the creative process could prove to be priceless.
Remember to encourage your salespeople to share content where possible, too.
Create content that allows for sales department customization wherever possible. This is mutually beneficial. It increases the visibility of the marketing team’s work and may help salespeople close leads when the content answers questions in more detail than they’re able to themselves.
Facilitate Sharing and Communication
Make it easy for both departments to share information and communicate. This is critical if you want your sales and marketing teams to develop natural working relationships.
To do this you can:
Arrange social events
For Sales and Marketing to work together as effectively as possible, it’s important – just as with any people who collaborate at work – for them to like and get to know each other.
Casual social events in which the pressure of work is lifted and your staff is able to relax and be themselves can help drive bonds that extend inside the workplace, too.
This is something I’ve always pushed as being especially important at all companies I’ve worked at – not just between Sales and Marketing, but for all members of staff.
Utilize an internal collaboration tool
Tools like Slack facilitate better communication between teams. They act as a platform for sharing updates and information, and they enable staff members to stay in touch and up to speed regardless of where or when they’re working.
They’re invaluable for improving the effectiveness and efficiency of internal communications. Nothing I’ve tried personally has worked better.
65% of sales reps state they have problems finding content to send to prospects, and much of what marketing creates may never see the light of day. Used correctly, Slack presents an easy way to overcome this.
There’s no shortage of fantastic collaboration tools and services out there to explore besides Slack:
Asana is a collaborative organizer that allows users to schedule, assign, track, comment, share, and remind about tasks and projects.
Trello uses boards, lists, and cards to organize and share projects and tasks with team members.
Basecamp touts itself as the project management and team communication service, and it’s hard to argue with their claim. It’s your all-in-one, “central source of truth.”There are, of course, many other tools.
Find the one that fits your budget, your team, and your needs.
In summary, your ongoing sales and marketing collaboration process should include:
Monthly or weekly head of department meetings
Collaboration between sales and marketing in brainstorming sessions
Input from sales throughout the content-creation process
Regular social events
Use of an internal collaboration tool that facilitates communication between teams anytime, anywhere
Effective sharing of content and other resources between Sales, Marketing, and customers
Do your sales and marketing teams currently work together? In what ways do they collaborate, and how effective do you find them to be? What other tools would you recommend to make it all happen? We would love to hear!